Small firms are well aware of the importance of getting the most out of their budget when it comes to using technology. Small Legal Firms are no different. ‘Budget Technology’, however, does not mean settling with something ‘cheap and nasty’ that proves to be ineffective just to save money.
The upside with small firms is that they’re not caught up in the “we need in-house IT staff otherwise we won’t be able to function correctly” con. They are open to outsourcing their technology needs. Nor are they caught up in spending copious amounts of money to have a custom-made software package developed, when it is possible to run a business, conduct legal research and manage cases without over-paying for software and IT services.
If you’re on a budget here’s some areas to consider:
1. Outsourced IT Support
More and more business is seeing the benefits of outsourcing services from copywriting through to video editing. Outsourced IT services are proving to be an effective alternative as well. If you choose an IT company that specialises in supporting the legal industry, not only will you save money on staff, you’ll also avoid the headache of attempting to find IT people who understand the needs of legal firms. Chat with us at I Know IT to see what we can do for you and your law firm.
2. Anti-Virus and Anti-Malware Software
Security threats are a major issue in this technological age. It is vital that you protect your files by installing Anti-Virus and Anti-Malware software. Free versions are available, but it is more effective to have a paid subscription that is continually being updated, is compatible with your computer’s operating system and effectively performs the job of securing your important files and email accounts.
3. Data Encryption
Encryption is yet another security option that you should pay close attention to. This process protects messages or information that you send through email. When data is encrypted, only authorised parties are allowed to open them. This lessens the risks of hackers being able to access highly confidential data.
4. Online Cloud Storage
Every business has to consider backup of important files. Cloud storage is one good option that could help you secure your data in one place. There are a few online cloud storage companies out there that you can use for free, while others require a monthly fee. Be sure to choose a reputable company that also fulfills the privacy legislation in Australia. Legal Cloud Technology (LCT) is an option – please feel free to chat with one of the consultants at I Know IT to see how it can help you.
5. Cloud-based Timing and Billing
Using a timing and billing system is ideal, especially if you’re a solo legal practitioner. Cloud-based timing and billing systems offer a simpler and hassle-free method of tracking client invoicing. This saves you from tons of paperwork, helps you to go ‘paperless’, and avoids time consuming filing. Ultimately, it saves you money in the long term.
It is more than possible to stay within your budget to access decent technology software and resources to assist you in your practice. If you need help in choosing the best options for you and your firm, contact us today at I Know IT.
About the Author: James Vickery is the founder and CEO of I Know IT, a transformative IT services provider. James connects law leaders to their strategy through technology with a firm belief that lawyers must re-enter their profession as innovators, thinking and acting as technology companies do in order to survive, compete and prosper in a digital economy.
James enables this new way of thinking and executing through consulting, coaching and delivery of technology solutions to Australian and international organisations. More from this author.