Category Archives: Technology

iOS Tips for Lawyers: How Lawyers Can Make Better Use of iOS9 on Their iPhone and iPad

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Introduction

The iOS 9 is Apple’s 9th iOS mobile operating system release. The iOS 9 was announced on 8th June 2015 and released on 16th September 2015. The operating system comes with great enhancements and capabilities. The adoption rate has also been the fastest for a new OS. As of 30th November 2015, the iOS 9 had been installed on approximately 70% of all compatible Apples devices globally.

Although the iOS 9 has received praise across many professions, lawyers stand to enjoy the most benefits from using the OS. The operating system has plenty of incredible tools/features and capabilities for lawyers to utilise and make their work easier. Lawyers must however be aware of these new benefits and how to utilise them as well as compatible apps for them to get the most of the newest iOS. Below is a more detailed discussion on how lawyers can make better use of their iPads and iPhones running on the iOS 9.

iOS Tips for Lawyers

1. Get Microsoft office with the Microsoft Office 365 for the iPad and iPhone
You can now get Microsoft Word, PowerPoint and Excel applications among many other great Microsoft office apps on your iPad and iPhone with the Microsoft Office 365 for the iPad and iPhone with iOS 9. Microsoft Office 365 has very intriguing options and benefits to lawyers ranging from office document creation to lightweight browser based editing, online collaboration and file storage that were previously accessible to large firms only with expensive IT infrastructure and support.

2. Multitask on your iPhone or iPad
The iOS 9 has also made it extremely easy to multitask. It’s extremely easy to work on your cases and presentations while chatting and performing many other tasks. The iOS 9 has superior multitasking features such as Split View, Slide Over and Picture in Picture features that give you many new ways to multitask on your Apple mobile devices. Features such as Quick Type make text selection and formatting extremely easy. The Slide Over feature allows you to open a 2nd app without leaving your current one. This feature makes it easy to respond to text messages, browse the web, take quick notes etc. before getting back to your earlier task. The iOS 9 takes multitasking on another level making your work as a lawyer easier.

3. Take advantage of the superior mapping features
It’s also easier to get around using the iOS 9 maps. Lawyers need to move around constantly to meet clients, witnesses, fellow lawyers etc. The iOS 9 makes it extremely easy to move around (even using public transportation) with your iPad or iPhone in hand. The iOS features a brand new transit view in numerous cities around the world showing subway, train, bus and ferry stations right on your map. The mapping feature, lays out every single step of your trip when you plan routes. The nearby feature helps you decide where you’ll eat, shop etc.

4. Transcribe using Dragon Dictation app
Transcription is a huge part of every lawyers work. Lawyers need to transcribe court proceedings, witness statements, legal arguments etc. Dragon Dictation is the perfect iOS app for this job. This cloud-based app transcribes with unmatched accuracy. You don’t need to train the app or worry about accessing your transcriptions from anywhere. All you need is to tap and dictate. If a word is transcribed wrongly, you simply need to double tap on that word to edit.

Summary

From the above information, its clear that the new iOS 9 undoubtedly offers many benefits that lawyers can utilise to get the best out their iPads and iPhones. The above information summarises some of the main ways lawyers stand to make better use of the OS on their Apple mobile devices. The iOS 9 has better mapping, transcription, multitasking and office features/capabilities than any mobile OS out there offering unique benefits to lawyers with iPads and iPhones.

5 Top Benefits of Office 365 For Law Firms

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For many years, lawyers in Australia and the world at large have been using Microsoft Office software which includes; Word, Excel, PowerPoint, Outlook, Access among other office suite applications. Although Microsoft Office has served lawyers and many other professionals perfectly, Microsoft’s new Office 365 has come with some very intriguing options like lightweight browser based editing, online collaboration, online file storage and subscription-based pricing.

Individual, small and medium-sized organisations stand to gain the most since Office 365 adds numerous functionalities that were only unique to server-based apps like SharePoint, Microsoft Exchange and Lync. Law firms are uniquely positioned to enjoy more office 365 benefits than any other group of professionals. If you’re keen on discovering exactly what these benefits are, look no further. Below are 5 benefits of Office 365 in regards to lawyers.

Microsoft office 365 law benefits

1. Better document collaboration

This is undoubtedly one of the most notable benefits lawyers stand to enjoy by using Microsoft office 365. The new software has integrated numerous tools perfectly which allows law firms to enhance collaboration and sharing within and outside the firm. Previously (before Microsoft Office 365), this kind of functionality was only unique via server apps like Exchange, Lync and SharePoint which required a significant IT infrastructure and support investment.

Although Microsoft Office allowed sharing of documents via email or a network, the new Microsoft Office 365 expands these options creating a better/more collaborative environment. For example, Office 365 allows users to create word documents and then save those documents in the online Team Site to enable sharing with outside counsel as well as co-workers. This functionality is made possible thanks to the SharePoint Document Workspace.

It’s also possible to edit documents online simultaneously or asynchronously even if one doesn’t have word. Another major collaboration benefit revolves around the granular usage rights extended to specific users. If complex formatting is utilised to create new legal documents, formatting isn’t altered when the document is opened from different devices or via different methods in Microsoft Office 365.

2. Hosted Exchange benefits

Microsoft Office Outlook didn’t offer truly useful group features without MS Exchange Server. The New Office 365 offers lawyers and law firms the opportunity to take full advantage of the MS Exchange Server minus the cost and hassle via subscription with MS Hosted Exchange. In simpler terms, Office 365 will allow users to enjoy similar benefits enjoyed by big organisations via onsite Microsoft Exchange servers. Lawyers will enjoy group functions like shared contacts and calendars as well as delegation and appointments. Furthermore, the Exchange Server will also provide Outlook to all users online via Outlook Web Access in addition to features like ActiveSync, POP and IMAP protocols (for other accounts), antivirus and anti-spam, retention settings, bigger mailboxes and many other add-ons & integration with business apps.

3. Superior video conferencing

Office 365 also comes with unmatched video conferencing capabilities offering numerous benefits to legal professionals. Microsoft bought the most popular, beloved and free web-based social and video-based apps (Skype and Yammer) and incorporated them into Ms Office 365. Skype has been synced with Lync Web to allow subscribers to automatically link to Skype users allowing instant messaging, audio and video calls. Microsoft is rolling out Yammer (a social media platform) in the Office 365 enterprise edition to offer even more extensive conferencing. Lawyers clearly stand to enjoy this benefit considering the importance of constant consultations in discharging their duties.

4. Enhanced security

Microsoft has taken many important steps to enhance Office 365 security. First and foremost, information about Ms Office 365 security & privacy is readily available at trustoffice365.com. Some of the most important things to note include; Office 365 meets ISO 27001, FISMA, HIPAA BAA and EU model clauses requirements. For instance, users own as well as retain all rights to hosted data. You can view maps of where your data resides at any time. Office 365 also gives Microsoft database administrators as well as certain Microsoft support employees limited access to user data. Data is also encrypted in transit and storage. Office 365 clearly offers the kind of data security/confidentiality required by lawyers and law firms.

5. Flexible purchasing and integration options

Office 365 also comes with great purchasing options for lawyers and law firms. For instance, there are both home use and business versions that come with flexible monthly and yearly purchasing options. Office 365 also allows flexible integrations options. The software can work perfectly for both small and medium-sized law firms (with current Ms Office software suites) in need of adding cloud functionality among other functionalities.

Conclusion
Microsoft has really done an exemplary job with Office 365 making the new software intriguing especially for law firms lacking dedicated IT infrastructure and support. Microsoft Office 365 blends desktop office suite perfectly with online services for document creation, communication, sharing, storage, mobile access as well as teamwork. Although there is more to Office 365 law benefits than what is discussed above, the above information summarises the main benefits lawyers and law firms stand to enjoy.

I Know IT is a Microsoft Partner and specialist in legal technology. For more information give us a call on 1800 456 694.

Why Your Law Firm Can’t Ignore Cloud

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I know. There are several reasons why the cloud is an alarming topic for law firms. It’s true that there are a number of aspects about the cloud that should raise a few eyebrows amongst partners. For example, who owns our data? Where is it stored? What if there is a security breach?
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Will NBN benefit your law firm?

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Watch the clip or read our Interactive Transcript:

Hi, James Vickery here from I Know IT and thanks for watching our first episode of legal tech tips.

You know, we’ve been hearing about the NBN for years and though the political debate will probably continue for some time – the question is will the NBN be of any use to your law firm?
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5 Signs Your Firm Needs Legal Technology

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In any business, no less a law firm, inefficiency is a no-no. Inefficient methods or staff can diminish the value and service that a firm offers to its clients. To improve the efficiency in a law firm, legal technology can offer viable and long-term solutions.

In terms of legal technology, lawyers have many options to choose from. Small, medium and large law firms can all do with a little help in terms of documentation and organisation. Continue reading

Debunking Cloud Computing Misconceptions

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Cloud computing has become a widely used term, as more and more people get into the habit of having an online backup for their important files.

However, the subject still remains a vague topic and many are still trying to figure out what the cloud is all about. On top of that, there are several misconceptions that contribute to the confusion.
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Australian Law Firms Undergoing Digital Transformation

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The top law firms in Australia are undergoing a quiet digital transformation as they face mounting global competition and digital disruption. Technology leaders from these law firms stated that online collaboration is their top priority in 2014.

Law firms overseas who are attempting to use big data tools in order to disrupt the top firms in Australia Continue reading

Benefits of Legal Cloud Technology

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The ‘Cloud’ has been a topic of debate in the legal sector in recent times. Many law firms have heard of the technology but are unaware of its advantages. Some firms also question the security and data ownership.

For this reason Legal Cloud Technology (LCT) was established. LCT is a cloud-based service that is specifically geared towards the legal industry. Continue reading

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